The Arts Council has seen increased turnover in the past number of years, with Government grant-aid to the Arts Council almost doubling between 2003 (€44m) and 2006 (€80m). The number of financial transactions has increased accordingly, and there is also a more regulated environment than heretofore, with requirements for new financial controls, internal auditing and risk management.
The objective of the role is to provide support to the Finance Director and assist in managing the day to day running of the Finance Department
- Prepare fortnightly payroll.
- Prepare all statutory returns to the Revenue Commissioners e.g. P35, P45, VAT returns.
- Post financial commitments to financial system within two weeks of Council meetings.
- Ensure that all payments are made in accordance with set procedures and guidelines.
- Prepare regular returns to parent department e.g. monthly drawdown reports, quarterly staff returns.
- Monitor cashflow of Council on a weekly basis.
- Prepare financial reports which may be requested by the Finance Director or other internal staff.
- Manage the monthly drawdown schedules of organisations
- Supervise the work of the finance assistant, including monthly check of bank receoncilations.
- Reconcile VISA statements on a monthly basis and monitor all VISA transactions.
- Assist the Finance Director in the preparation of material for the annual audit.
- Liaise with the internal and external auditors.
- Respond to internal and external queries that may arise
- Liaise with the administration executive to ensure that all fixed assets are recorded and tagged.
- Deal with queries from staff regarding expenses and check Council members expenses for sign-off by the Finance Director.
- Be the Finance & Administration department contact for Irish language translations.
- Provide back-up for the finance and administration assistant by agreement and as appropriate.
- Provide, as directed from time to time, appropriate assistance to other Sections/Departments where urgent and important work peaks occur.
- Undertake other responsibilities and duties as may be agreed from time to time with management.
Excellent administrative and organisational skills, with at least three years experience in a relevant area of work, at least some of which should include experience in an accounts environment.
A proven interest in, and some knowledge of, the relevant areas of the arts.
Excellent communication skills, both written and interpersonal, including the capacity to deal with situations requiring diplomacy and tact.
Ability to operate the various elements within the Arts Council’s IT system, including the financial management system, Microsoft Office suite of programmes and MIS reporting.
A commitment to high standards of public service.
You will be minimum IATI qualified ideally studying for a further accounting qualification e.g. ACA / CPA.
Basis of employment
This temporary post is offered as maternity leave cover for a minimum period of 7 months from 17th September 2007 until 11th April 2008, which may be increased by a maximum period of 4 months thereafter.
The appointment will be made at the equivalent to Civil Service Executive Assistant grade.
Executive Assistant Salary Scale: Point 1: €29,093 (excluding pension) - LSI 2: €48,597 (including pension).
To download a copy of this specification - click on the link below:
How to apply
To apply for this position, please send/email a letter outlining your reasons for applying for the role and a copy of your curriculum vitae in confidence to:
HR & Corporate Service Officer: firstname.lastname@example.org
The deadline for receipt of applications is Friday 21 September 2007 @ 5pm
Interviews for this position will be held at the earliest opportunity